Most of us are familiar with typical document sizes such as letter (8.5″ by 11″), legal (8.5″ by 14″) and ledger/tabloid (11″ by 17″).
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A recent email I received made me realize that not everyone knows how to actually format their documents to match:
I have the attached document that I need to output at 14 inches wide by 14 inches high. When I print to PDF, there is not a choice for this. I’ve attached the Word file so you can take a look . . .
When I opened the document, I realized that the document was set to Letter size in landscape orientation (11″ by 8.5″). I was able to work with the customer to find a solution, so I thought I would share it here.
If you are using an Office application, such as Word, Excel or PowerPoint, you should create and edit your document at the desired print dimensions. That way, your editing process will reflect the physical page size.
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When you change the page size in Word, the layout will adjust automatically and text will reflow.
Here’s how to change the page size of a document in Word. This is for Office 2013, but 2007 and 2010 versions are substantially identical.
Acrobat will convert the document to the exact page size specified in Word.
Here’s how to check. With the file open . . .
Maintaining page size is tricker when printing via the AdobePDF printer. For example, when I created a 5.25 X 7.25 custom page size and printed to the PDF printer, the output looked like this:
It is possible to maintain the PDF page size by creating a custom page size for the PDF Printer. Here’s how . . .
Note: Word and other applications may complain about margins and paper size when you go to print. You can ignore these issues.
In my testing, the page size setting wasn’t “sticky”, at least in Word. That’s probably a good thing since I think most of us create standard letter-size and other documents.
Once you have Adobe Creative Suites 5, the only other thing you need to convert paper documents into PDF is a scanner. If you expect to scan a large number of pages into PDF, consider purchasing a scanner with an automatic document feeder.
Some scanners can scan both the front and backside of a document at the same time. Scanners, such as the Fujitsu ScanSnap, now fit easily on your desktop and let you convert a large number of paper documents to PDF in a short period of time. Some scanners, such as the ScanSnap, automatically launch Acrobat and convert scanned documents to PDF; others require you to scan the file.
If a scanner is already hooked to the computer on which you use Acrobat and doesn’t automatically start Acrobat, follow these steps to scan in a paper document and then convert it to PDF format:
From the Acrobat main menu, choose File→Create PDF→From Scanner.
Then choose the type of PDF document you wish to create. For pages with text, choose one of the Document options: Black and White for line art or text that contains no shades of gray; Grayscale for documents that contain varying shades of gray; or Color for documents that contain color. For photographs, choose the Image option.
Make sure that your scanner is turned on, put the document to be scanned into the scanner, and then click the Scan button.
If necessary, continue to scan multiple pages into a single document. When you’re done scanning, the scanned page appears in Acrobat.
If you have a PDF open and choose Create PDF from Scanner, a window appears, giving you the opportunity to append the file (add to the existing file) or create a new PDF file.
The scanned document opens in Acrobat.
If the pages need to be rotated, choose Document→Rotate Pages.
Choose File→Save to save the finished document as a PDF.
Scanned text is fully searchable if you use one of the Document preset choices because Acrobat uses Optical Character Recognition (OCR) to convert the image to text. If you open a previously scanned file, you can use Acrobat’s OCR capability by choosing Document→OCR Text Recognition→Recognize Text using OCR. This command makes previously scanned text searchable.